Project Administrator – NEXUS Team (Contract Role, Basel)
๐ Contract Duration: 10/02/2025 – 30/09/2025 (High possibility of extension)
๐ Location: Basel - Stücki (Hybrid)
๐ Languages Required: Fluent English & German
About the Role
We are seeking a highly organized and detail-oriented Project Administrator to support the NEXUS Team, an international and cross-functional initiative. This role requires strong coordination, communication, and administrative skills, along with a proactive approach to handling multiple tasks.
This is a high-visibility position, demanding professionalism, discretion, agility, and accuracy. The ideal candidate will ensure seamless project execution by supporting administrative processes, scheduling, document management, and financial tracking.
Key Responsibilities
๐ Administrative Support
โ Schedule and coordinate meetings, agendas, and minutes.
โ Manage calendars for project managers and team members.
โ Organize and maintain project documentation and files.
๐ข Coordination & Communication
โ Organize events, workshops, and travel arrangements (local & international).
โ Serve as a communication liaison between project teams, clients, and stakeholders.
โ Collaborate with other admin professionals for seamless departmental support.
๐ Documentation & Reporting
โ Track project progress and maintain up-to-date documentation.
โ Compile data for status reports and presentations.
โ Assist in the preparation of project plans, reports, and presentations.
๐ฐ Financial & Resource Management
โ Process and track expense reports, invoices, and purchase orders.
โ Assist with budgeting and financial tracking.
Key Skills & Requirements
โ Experience: Minimum 3 years in an administrative role (junior profiles welcome).
โ Languages: Fluent English & German (both written and spoken).
โ Organizational Skills: Ability to multitask, prioritize, and deliver high-quality work under pressure.
โ Technical Skills: Proficiency in MS Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with SAP, SharePoint, and MS Teams.
โ Attention to Detail: Strong analytical skills and ability to ensure accuracy in reporting and documentation.
๐ฉ Apply Now – Join the NEXUS Team & Make an Impact!
